Overcoming the biggest challenges in intelligent document processing
We’ve all been there: urgently uploading a complex document to ChatGPT or another general purpose AI solution, hoping for that magical moment of instant understanding. You paste in a financial report, a lengthy contract, or a multi-page compliance document, and wait with anticipation. The response comes back – and can I trust this answer?
Sure, these tools might summarize a few points or extract basic details, but can they guarantee the accuracy and completeness of the analysis? And when you’re handling high-stakes documents like contracts or compliance reports, where even a single overlooked clause or misinterpreted detail could lead to serious consequences, “good enough” simply doesn’t cut it.
Most GenAI tools today are like eager but inexperienced junior assistants. They’ll give you a quick overview, highlight a few things, but miss the connections that an experienced professional would catch. They’ll read a loan application, but might overlook that crucial footnote that changes everything. They’ll scan a compliance document, but could miss the intricate relationships between different sections that truly tell the full story.
For businesses handling critical documents day in and day out, relying on “probably correct” results is a risk you can’t afford. What you need is a solution that doesn’t just glance at the words but truly understands the context, the relationships, and the implications within your documents. A solution like Altilia, designed to not only extract data but to deliver comprehensive insights with the precision and reliability you can trust.
The daily struggle with documents
General purpose GenAI apps face three key challenges when processing documents that either effect the accuracy in the scanning of the document, the efficiency in the elaboration of the info or doesn’t adapt effectively to the complexity of the multitude layout of different documents:
The context problem
Imagine evaluating a customer’s creditworthiness by examining individual transactions in isolation, without piecing together their full financial story. Traditional GenAI tools often work this way, fragmenting documents into smaller sections and processing them independently. This approach overlooks the critical connections between sections, like how repayment terms align with income statements or how hidden clauses in one part of a document might contradict terms in another. For financial documents where every detail matters, this lack of contextual understanding can result in costly errors—such as misjudging a customer’s true ability to repay a loan or missing compliance risks buried in the fine print. Accurate decision-making demands a solution that understands the full picture, not just isolated fragments.
The structure challenge
Most GenAI apps read documents sequentially, like a straight line of text, missing the crucial hierarchy and organization that gives financial documents their meaning. Imagine reading a financial statement without distinguishing between headers, footnotes, and main entries – that’s essentially what happens when GenAI ignores document structure.
The connection gap
In financial documents, information often relies on definitions or conditions stated elsewhere in the document. General purpose GenAI struggles to make these connections, potentially missing critical dependencies in complex financial agreements or regulatory documents.
How Altilia transforms document processing
The Altilia platform collects, processes, and centralizes all kinds of data, both structured and unstructured. It automates complex business processes and provides advanced knowledge management tools. It uses integrated AI technologies to add value through automation, synthesis, and content generation. Here’s how it works:
Step 1: Document intake
The platform accepts any document your financial institution handles. This includes scanned loan applications, pptx, xls, and digital compliance reports. It’s like having a universal document translator at your disposal.
Step 2: Smart processing pipeline
This is where the magic happens. The platform processes documents through four key stages:
- First, it reads all text, even from scanned documents which is the most challenging format for the general purpose AI tools due to the quality of the scan.
- Then, it maps the document’s structure. It understands how its parts relate (header, paragraph, notes, etc.). It’s like creating a detailed outline of a complex financial report.
- Next, it builds a complete understanding of the document’s structure. It’s like creating a map of where the information is.
- Finally, it analyzes any charts, graphs, or images, ensuring no information is missed
Step 3: Knowledge creation
All this information goes into the business’ knowledge base. Here, documents are organized, linked, and made available. Every employee can access the needed information. However, not everyone should see everything. So, we can create different access levels for each employee.
Step 4: Practical application
This is where businesses can get advantage of Altilia’s platform to make the next step into the automation of their workflow.
- Automated processing: The system can automatically handle routine document tasks, like processing loan applications or checking compliance. It will report the client’s credit score and a summary of the key points in their financial records.
- Smart assistance: AI-powered tools help staff quickly find and use information across the business’s entire knowledge base. By simply typing a question, such as “Who is the financial advisor of company XYZ?“, the search function can rapidly locate the information.
- Custom automation: Create specialized workflows for your specific needs, no technical expertise required.
Real benefits for financial institutions
This approach transforms daily operations in several ways. Here some examples:
- Faster processing: What used to take hours of manual document review can now be completed in minutes
- Better accuracy: With a comprehensive understanding of every document, your team catches critical details that might have been overlooked before
- Enhanced compliance: The system helps ensure regulatory requirements are met consistently
- Improved decision-making: With better access to information, your team can make more informed decisions quickly
Making it work in your business
The best part about Altilia’s solution is how easily it fits into your existing operations:
- No technical expertise needed: The platform is designed to be used by financial professionals, not tech experts
- Seamless integration: It works alongside your existing systems without disrupting current processes
- Scalable solution: Whether you’re processing hundreds or thousands of documents, the platform grows with your needs
Beyond traditional document processing
While most GenAI platforms struggle with document complexity, Altilia offers a fresh approach to information processing. Traditional platforms treat documents as separate fragments, reading text mechanically and missing critical connections. They also require extensive technical expertise to customize.
Altilia completely transforms this approach. It creates a comprehensive, intelligent map of each document instead of fragmenting information. This is like having a super-smart analyst who not only reads text but also truly understands its intricate relationships, structure, and context.
Unlike general purpose solutions, which see isolated data, Altilia sees a living network of knowledge. It preserves document hierarchies, enables real-time cross-referencing, and turns unstructured information into actionable insights. Unlike traditional solutions that demand complex technical skills, Altilia provides a no-code, user-friendly environment that any business professional can navigate.
In essence, Altilia is not just processing documents – it’s reimagining how businesses understand and leverage their information. It’s not about faster data extraction, but about generating deeper, more intelligent insights.
